Administrative assistant Jobs in Riyadh

• Provide administrative support to ensure efficient office operations.
• Maintain physical and digital filing systems.
• Answer phone calls and direct callers to appropriate personnel, schedule appointments, and assist clients and other visitors.
• Respond to emails and other digital queries and correspondence.
• Manage calendars and draft and edit letters, reports, RFP responses, and other documents.
• Follow up with departments for reports and record minutes of meetings.
• Input and update information in databases and spreadsheets.
• Coordinate logistics for meetings, including room setup and catering.
• Use word processing and presentation software for document creation and editing.
• Operate and maintain office equipment, including printers, copiers, and fax machines.
• Research and summarize information for reports or presentations as requested.
• Ensure compliance with privacy policies and regulations when handling sensitive information.
• Adapt to changing priorities while ensuring deadlines are met.
• Present a positive and professional image for the organization.

• Proficient in English & Arabic, with strong reading, writing, and speaking skills.
• Bachelor’s Degree in Business Administration or equivalent.
• Past administrative experience in an office setting is a plus.
• Strong digital literacy and research skills.
• Familiarity with standard office platforms, especially Microsoft Office and MS Excel.
• Excellent organizational skills and time management abilities.
• Professional demeanor and excellent office and phone etiquette.
• Ability to work well under pressure and manage multiple deadlines effectively.

• Manage and coordinate active calendars.
• Schedule and confirm meetings.
• Ensure proper file organization in line with office protocols.
• Provide ad hoc support around the office as required.

• Bachelor's degree or equivalent experience.
• Strong interpersonal, customer service, and communication skills.
• Ability to multitask and prioritize effectively.
• Proficiency in Microsoft Office Suite.

We are seeking a detail-oriented Administrative Assistant to provide comprehensive support to our management team, handle office operations, and ensure smooth day-to-day workflow. The ideal candidate will be responsible for managing calendars, coordinating meetings, organizing files, preparing reports, handling correspondence, and maintaining office supplies inventory. Key responsibilities include processing invoices, answering phone calls professionally, arranging travel arrangements when needed, and assisting with various administrative projects while demonstrating strong organizational skills and proficiency in Microsoft Office Suite.

Personal Assistant

Basic Requirements

• Fluency in English (spoken and written).

• Excellent communication and interpersonal skills.

• Strong computer skills, including MS Office (Word, Excel, PowerPoint, Outlook).

• Ability to organize time and manage priorities efficiently.

• Flexibility with working hours and ability to work under pressure.

• Professional, well-organized, and discreet in handling confidential information.

Duties & Responsibilities

1. Manage the manager’s calendar, appointments, and meetings.

2. Handle phone calls and correspondence professionally in both English and Arabic.

3. Coordinate with clients and internal/external parties.

4. Prepare business correspondence, letters, and official reports in English.

5. Organize and maintain files and documents for easy retrieval.

6. Arrange travel bookings (flights, hotels, transportation).

7. Follow up and ensure assigned tasks are completed on time.

8. Provide administrative support to the manager and ensure smooth daily operations.

Qualifications

• Bachelor’s degree or diploma in Administration, Languages, or a related field.

Job Benefits 

• Competitive salary  allowances.

• Professional working environment.Training and career development opportunities.

• Qualifications:
• Fluency in English.
• University degree.
• At least one year of experience in customer service.

Job Announcement: Executive Administrative Assistant (Female)

Job Title: Executive Administrative Assistant
Location: [Riyadh City] – In-person (Full-time)
Required Experience: 2 to 5 years

Duties and Responsibilities:
• Scheduling appointments and meetings for the executive director.
• Following up on tasks and requirements with employees in various departments and ensuring their completion.
• Monitoring performance indicators (KPIs) from employees and preparing periodic summaries for the executive director.
• Coordinating with the Human Resources department on all employee-related matters.
• Following up on government relations, including:
• Issuing and renewing licenses and permits for the factory and the company.
• Submitting requests and follow-ups to relevant government entities.
• Preparing periodic administrative reports and submitting them to the executive director.

Requirements:
• Practical experience of at least two years and not exceeding five years in administrative support or executive coordination.
• Proficiency in English, both spoken and written (preferred).
• High skill in organization and follow-up, with the ability to manage priorities.
• Proficiency in using Microsoft Office programs (Word, Excel, PowerPoint).
• Polite, precise, and committed to deadlines.

Benefits:
• Competitive salary.
• Salary to be determined after the interview.

• Provide comprehensive administrative support to the Executive Director and management team.
• Maintain proper filing systems and safeguard all company documents.
• Assist in the development of presentations and attend meetings, preparing meeting minutes and summaries.
• Coordinate activities and information flow between different departments.
• Create and manage official documents, reports, and correspondence.
• Organize major company events and workshops.
• Support production reports and document flows between executives.
• Conduct data analysis and prepare various reports.