Administrative Assistant📣 Job Ad

in Vallourec

8 days ago

	Contract Type	Full-time
	Workplace type	On-site
	Location	Riyadh

Join Vallourec as an Executive Administrative Assistant!

Vallourec is a leader in providing benchmark tubular solutions for the energy sector, known for its commitment to innovation and quality. As part of our team, you will be integral in supporting our management and ensuring smooth operations.

Key Responsibilities:

Provide comprehensive administrative support to the Executive Director and management team.
Maintain proper filing systems and safeguard all company documents.
Assist in the development of presentations and attend meetings, preparing meeting minutes and summaries.
Coordinate activities and information flow between different departments.
Create and manage official documents, reports, and correspondence.
Organize major company events and workshops.
Support production reports and document flows between executives.
Conduct data analysis and prepare various reports.

Your Skills:
You should possess strong organizational skills, be able to maintain confidentiality, and demonstrate professionalism in communication. Ability to manage multiple tasks effectively is essential.

If you are interested in a dynamic position at a global company, apply now!

Requirements

No experience required

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We are looking for an Administrative Assistant to become part of our fast-growing, highly congenial workplace at Saudi International Travel Company. If you’re efficient, detail-oriented, and skilled in developing and maintaining workplace and customer relationships, we want to hear from you!

Key Responsibilities:

Provide administrative support to ensure efficient office operations.
Maintain physical and digital filing systems.
Answer phone calls and direct callers to appropriate personnel, schedule appointments, and assist clients and other visitors.
Respond to emails and other digital queries and correspondence.
Manage calendars and draft and edit letters, reports, RFP responses, and other documents.
Follow up with departments for reports and record minutes of meetings.
Input and update information in databases and spreadsheets.
Coordinate logistics for meetings, including room setup and catering.
Use word processing and presentation software for document creation and editing.
Operate and maintain office equipment, including printers, copiers, and fax machines.
Research and summarize information for reports or presentations as requested.
Ensure compliance with privacy policies and regulations when handling sensitive information.
Adapt to changing priorities while ensuring deadlines are met.
Present a positive and professional image for the organization.

Qualifications:

Proficient in English & Arabic, with strong reading, writing, and speaking skills.
Bachelor’s Degree in Business Administration or equivalent.
Past administrative experience in an office setting is a plus.
Strong digital literacy and research skills.
Familiarity with standard office platforms, especially Microsoft Office and MS Excel.
Excellent organizational skills and time management abilities.
Professional demeanor and excellent office and phone etiquette.
Ability to work well under pressure and manage multiple deadlines effectively.

2-5 years