Secretary

• Managing the daily schedule for the CEO, including scheduling meetings, calls, and events. • Arranging logistics for domestic and international travel (flight ticket booking, hotel reservations, transportation, itinerary programs). • Preparing and organizing reports, meeting materials, presentations, and documents. • Assisting in the preparation of expense reports, cost reimbursement, and record keeping. • Maintaining filing systems (digital and paper) to ensure accuracy and ease of access. • Supporting the CEO in coordinating with staff, clients, and external partners. • Performing office management tasks, such as ordering supplies and managing vendors. • Managing projects and special tasks assigned by the CEO.

About the Job:
Al-Abeer is on the lookout for a detail-oriented and proactive Secretary / Administrative Assistant who can support our team in managing day-to-day operations efficiently.

Key Responsibilities:

• Manage schedules, appointments, and meetings for managers and staff.
• Handle phone calls, emails, and correspondence in a professional manner.
• Prepare and organize documents, reports, and presentations.
• Maintain office files and records with accuracy and confidentiality.
• Assist in coordinating office activities and events.
• Perform general administrative support as required.

Requirements:

• Proven experience as a secretary, administrative assistant, or similar role.
• Strong organizational and multitasking skills.
• Excellent verbal and written communication in English & Arabic.
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
• Ability to work independently and as part of a team.
• High level of professionalism and attention to detail.

What We Offer:

• Competitive salary package.
• Friendly and supportive work environment.
• Opportunities for professional growth and development.

The executive secretary will provide high-level administrative support to the general manager and the executive management team of the group of companies. The job responsibilities include managing complex schedules, organizing and arranging meetings, preparing and following up on correspondence, and ensuring the smooth and efficient operation of executive processes. The ideal candidate is expected to possess a high degree of organization and precision, and to be able to handle sensitive information with the highest levels of confidentiality and professionalism.