Office Manager📣 Job Ad

Join Al Tamimi & Company as an Office Manager!
We are seeking a dedicated and experienced Office Manager to oversee all aspects of our office operations. You will work in close collaboration with the Director of Administration and Head of Office, ensuring that our office runs smoothly and efficiently while promoting a client-focused environment.

Responsibilities:

• Oversee daily office operations, manage workstations, and ensure efficient resource allocation.
• Prepare communications for internal and external stakeholders.
• Collaborate with department heads to enhance efficiency and service delivery.
• Manage reception and administrative shifts, ensuring excellent customer service.
• Assist with event preparations and coordinate travel and accommodation for staff.
• Ensure compliance with firm policies and manage regulatory issues impacting operations.
• Conduct training and supervise administrative personnel.
• Maintain training records and ensure all staff complete mandatory training.

Requirements:

• At least 3 years of management or senior administrative experience in a corporate environment.
• Proficient in IT, with experience in document management systems.
• Excellent interpersonal and communication skills in English; Arabic is desirable.
• Proven leadership abilities and the capacity to work independently and as part of a team.

Diversity, Equity & Inclusion: We are committed to an inclusive workplace that respects individual differences and enhances team diversity. We welcome applications from all backgrounds, including candidates with disabilities.

Join Vanderlande as an Office Manager!
We are seeking a dynamic and organised Office Manager to support our project team working on a prestigious international airport development in the Middle East. The ideal candidate will be a proactive problem solver with exceptional communication skills and a meticulous attention to detail. You will play a crucial role in ensuring the smooth operation of our project office and supporting the leadership team involved in this landmark development.

About The Project
Our customer is embarking on a bold and visionary development of two world-class terminals at a major international airport. The goal is to redefine global standards in airport experience and infrastructure. As part of this transformation, Vanderlande is in the selection phase to deliver the Baggage Handling System (BHS), starting with the Concept Phase and moving into the Design and Construction Phases.

This large-scale and high-profile project demands the highest level of professionalism, innovation, and organisation. Vanderlande is proud to contribute its expertise to this effort and is committed to ensuring its success through strong project support and execution.

Your Responsibilities
As an Office Manager, you will work in a fast-paced, international project environment. You will support the project leadership team by managing a wide range of administrative, organisational, and communication tasks. Your ability to stay ahead of needs and bring structure to complexity is key to our success. Your tasks include:

• Coordinating and scheduling meetings, events, and workshops.
• Preparing reports, presentations, and project correspondence.
• Managing travel arrangements, including visa processes and logistics.
• Supporting documentation processes and maintaining project records.
• Acting as the main point of contact for administrative matters.
• Proactively identifying and implementing office and process improvements.

Your Qualifications And Skills
We are looking for a dedicated professional who fits the following profile:

• HBO/Bachelor degree or a minimum of 5 years’ experience in a similar role within an international, project-based organisation.
• A flexible, structured, and proactive approach.
• Excellent organisational and planning abilities with a strong eye for detail.
• Resilient under pressure and comfortable with tight deadlines.
• Fluent in English (spoken and written); Arabic is a plus.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Able to work independently and collaboratively in a cross-cultural environment.