Secretary📣 Job Ad

in Diamond Real Estate Entity

6 days ago

	Contract Type	Full-time
	Workplace type	On-site
	Location	Jeddah

About the Role
As a Secretary at Kian Diamond Real Estate Company, you will play a vital role in supporting the executive management team. Your responsibilities will include managing correspondence, organizing appointments and meetings, preparing reports and presentations, as well as maintaining files and following up on daily tasks. You will contribute to ensuring smooth and efficient business operations by coordinating between internal departments and communicating with external entities while adhering to complete confidentiality and accuracy in task performance.

Main Responsibilities:

Manage the executive director's agenda and organize appointments and meetings.
Prepare and draft official correspondence, reports, and presentations.
Handle phone calls and emails professionally.
Maintain and organize files and documents for easy access.
Follow up and implement decisions and recommendations issued by top management.
Coordinate between various departments and external parties to support workflow.
Welcome special guests of the executive director.

Required Skills:

Strong organizational and time management skills.
Proficient in Microsoft Office and office technologies.
Ability to prepare and draft correspondence professionally.
Excellent communication skills in Arabic and English.
Confidentiality, professionalism, and accuracy in task completion.

Requirements

No experience required

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Ithra Design

Full-time

Join the Ithra Design Team!
Ithr Design, established in 2010, is a leading interior design company in Saudi Arabia, known for its exceptional project management and innovative designs. We are currently seeking a dedicated and detail-oriented Administrative Secretary to support our operations in Jeddah.

Role Overview:
As an Administrative Secretary, you will play a critical role in ensuring the efficient administration of our office, assisting with various is tasks and providing comprehensive support to our team.

Key Responsibilities:

Provide daily administrative and operational support for the office.
Manage calendars, meetings, site visits, and travel arrangements.
Draft and review correspondence, reports, and official documents in both Arabic and English.
Organize and archive contracts, invoices, and project files.
Coordinate with vendors, suppliers, and external partners.
Assist HR with job postings, interview scheduling, and employee records.
Support in preparing company profiles, proposals, and project submissions.
Maintain digital filing systems and ensure smooth office operations.

Qualifications:

Excellent clerical skills and administrative assistance experience.
Previous experience as an Administrative Secretary, preferably in design or architecture firms.
Strong organizational and multitasking abilities.
Proficient communication skills in both English and Arabic.
Ability to manage time efficiently and provide excellent customer service.

How to Apply:
Interested candidates are encouraged to apply via LinkedIn or send their CV to the provided career email address.

2-5 years