Executive Secretary📣 Job Ad

Join Bait Al Mal Al Khaleeji - BMK as an Executive Secretary

We are seeking a highly organized and professional Executive Secretary to support our operations in Dammam. This role is essential in ensuring efficient and effective administrative support.

Key Responsibilities:

• Manage and coordinate schedules, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, and other documents.
• Maintain and organize files and records, ensuring confidentiality of sensitive information.
• Assist in the preparation of meetings and presentations.
• Communicate effectively with internal and external stakeholders.

Qualifications:

• Diploma or Bachelor’s degree in Business Administration, Secretarial Studies, or a related field.
• 2–4 years of experience as a Secretary or Administrative Assistant, preferably in financial institutions or large companies.
• Proficiency in both Arabic and English (written and spoken).
• Strong skills in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time-management skills.
• Ability to maintain confidentiality and handle sensitive information.

About Us:
Bait Al Mal Al Khaleeji - BMK is a financial services company established in 2008, based in Dammam. We pride ourselves on our comprehensive expertise in the financial sector and our commitment to exemplary service.

Job Purpose:
To provide administrative and organizational support to the Chairman by managing schedules, coordinating meetings, handling confidential correspondence, and ensuring the efficient execution of office operations.

Responsibilities:

• Coordinate and manage the Chairman’s calendar, scheduling appointments, meetings, events, and travel arrangements.
• Organize and prepare for meetings, including creating agendas, compiling relevant documents, taking minutes of meeting, and ensuring follow-up on action items with stakeholders.
• Assist the Chairman in tracking tasks delegated to departments and individuals and monitor their progress and provide status updates to ensure timely completion of tasks.
• Handle incoming and outgoing correspondence on behalf of the Chairman, prioritizing and responding as appropriate.
• Manage confidential correspondence, including emails, letters, and reports.
• Organize travel arrangements, including itineraries, accommodations, and logistics for the Chairman.
• Manage protocol requirements for the Chairman’s engagements and ensure alignment with organizational standards.
• Welcome and assist guests and dignitaries visiting the Chairman.
• Act as a point of contact between the Chairman and internal/external stakeholders.
• Support in developing and improving administrative processes for efficiency.

Qualifications:

• Bachelor’s degree in Business Administration, or a related field.
• Fluency in Arabic and English (mandatory).
• Professional certifications in executive assistance or project management (preferred).
• Ability to prioritize and manage time effectively.
• Excellent written and verbal communication abilities.
• Proficiency in office software (*, Microsoft Office Suite, scheduling tools).
• Minimum of 2-3 years of experience in an executive assistant role or similar position supporting senior executives.

Join Our Team as an Executive Secretary
At Nesma & Partners, we are committed to excellence and creating a culture that fosters growth and development.

Role Purpose: The Executive Secretary will support the organization’s operations by managing administrative tasks effectively.

Key Responsibilities:

• Provide administrative support and manage correspondence.
• Coordinate meetings and schedules for management.
• Maintain organized filing systems and ensure the office runs smoothly.
• Assist in preparing reports and presentations.

Key Competencies Required:

• Strong communication skills in both Arabic and English.
• Proficiency in computer skills.
• Ability to portray Nesma's culture and values.
• Initiative and self-motivation.
• Excellent interpersonal skills.

Requirements:

• A relevant academic background.
• Professional experience in a similar role is preferred.
• Demonstrated quantitative and technical skills are essential.

If you're motivated to work with a dynamic team and meet the above requirements, we encourage you to apply.